Every business aspires to reach great heights and increase value addition to its customers. Setting up your first office is a challenge, and without the right support can seem a daunting task. It takes good research, capital, and time to ensure that your first office space fits in with your business ideas. However, some key elements offer guidance on this topic.
Lease or buy?
There are different options to consider while starting your own office. The natural choice of a first-timer will be to lease office space since buying involves heavy capital expenditure. The decision of leasing can be made easier with office workspaces that are pre-planned, professional and offer great location access.
Office Evolution is a network of locally operated offices with the promoters focused on providing value to small businesses by designing a perfect business office which is flexible and customized to the needs of the lessee.
Rentals are charged on a month-to-month basis or longer, depending upon the customer. The lessee does not have to additionally invest in furniture or electronic equipment. There is also an option for micro-offices – compact office spaces, with necessary facilities for newbies who are just starting.
Estimating a budget
A business needs to start an office space in line with its budget constraints. The budget size will have an impact on the kind of office space you move into, how to move the business, and set up base.
Resource allocation and luxuries you can spend on is finalized after looking at the budget. The budget should not only consider the rental expense, but also any additional alteration or remodeling.
Acquiring office equipment
When moving to a new business office, furniture is a basic necessity. Anticipating business needs and buying equipment like desks, chairs, IT and communication equipment to make an office space functional and employees comfortable. Office facilities and furniture are also dependent on the culture and values of the organization.
If shopping for furniture on a budget, there are deals available on pre-loved and gently used office furniture which can be considered. Most offices like to have collaborative and open workspaces without any unnecessary clutter, and the workspaces should reflect these choices.
Facilities and amenities
Starting your own office can be challenging especially considering the facilities and amenities to be made available to the employees. It is important to have a clear idea of facilities expected by employees, clients, and the business. Office supplies are inexpensive but need to be managed in an orderly manner.
Whether the business needs any specific stationery or office supplies needs to be checked before acquiring anything in bulk. Most pre-planned office spaces offer these services in a package. Having services connected such as power back-up, internet, water supply is also essential while starting a new business office.
Location and community
Before opening up an office space, it is crucial to note down the location preferences of the employees and clients. Whether customers and employees can commute easily to work and whether public transportation is available should be addressed. The location also plays a key role in determining employee comfort.
The community and location of your office, its safety, and accessibility from local transport routes can determine whether employees enjoy working for your company. Even if it is a small office, focusing on employees goes a long way in adding value to the business.
Repairs, operations, and maintenance
Any new office will eventually run into maintenance issues and problems. It is imperative to ensure that there are hassle-free and cost-effective maintenance operations in place. These issues need to be considered in the budget beforehand. A commercial real estate agent should be able to provide you the necessary information relating to such maintenance.